aicosts.co.uk – Terms of Service
Effective Date: 15/05/2025
1. Introduction
These Terms of Service ("Terms") govern your use of the software and services provided via the AI Costs platform (“we”, “us”, “our”). This includes any applications, documentation, desktop software, and website content available at aicosts.co.uk (collectively, the “Service”).
By using the Service, you confirm that you have read, understood, and agreed to these Terms. If you do not agree to these Terms, you must not use the Service.
The Service includes downloadable desktop software that connects securely to our cloud API for licence validation and real-time model processing.
2. Eligibility
To use the Service, you must be at least 18 years old or the age of legal majority in your jurisdiction. By accessing or using the Service, you warrant that you meet this requirement.
3. Accounts and Access
Certain features may require the use of a licence key or account linked to your organisation. You are responsible for safeguarding this key or account and for all activities undertaken using it.
Please notify us immediately at admin@aicosts.co.uk if you suspect unauthorised use.
4. Use of the Service
You agree to use the Service only for lawful and professional purposes and in accordance with these Terms.
You must not:
5. Subscriptions and Payments
The Service is provided on a subscription basis. Payment is collected monthly via standing order or BACS transfer, with instructions provided during signup.
By subscribing, you:
You are responsible for cancelling your standing order should you wish to terminate your subscription.
6. Data and Security
All drafting data is processed locally on your machine. Only minimal, anonymised snippets are transmitted securely to our inference API for rewrite or validation.
The software automatically removes identifying information such as client names (user input), email addresses, and bank details before transmission.
We do not permanently store or retain any client-related content. Metadata necessary for licence validation and usage analytics is processed in accordance with UK GDPR.
The Service may interoperate with third-party applications such as CostsMaster or Excel; you are responsible for ensuring those systems’ compliance with your own data-protection obligations.
7. Intellectual Property
All intellectual property in the Service, including code, documentation, and design, is owned by or licensed to AI Costs.
You are granted a non-exclusive, non-transferable, revocable licence to use the Service for your internal business purposes only.
You may not copy, reproduce, modify, distribute, decompile, or create derivative works from any part of the Service without prior written consent.
Any AI-generated text produced via the Service remains your responsibility to review and approve before professional use.
8. Termination
We reserve the right to suspend or terminate your access to the Service at any time if you:
No refunds will be issued for periods already billed.
9. Limitation of Liability
To the maximum extent permitted by law, AI Costs and its affiliates shall not be liable for any indirect, incidental, special, or consequential damages, or for loss of profits, revenue, data, or use, arising out of your use of the Service.
10. Governing Law
These Terms are governed by the laws of England and Wales. You agree to submit to the exclusive jurisdiction of the English courts.
11. Changes to These Terms
We may update these Terms from time to time. Any changes will be posted at aicosts.co.uk. Continued use of the Service following any changes constitutes acceptance of those changes.
Material changes will be communicated by email or in-app notice prior to taking effect.
12. Contact
If you have any questions or concerns regarding these Terms, please contact us at:
📧 admin@aicosts.co.uk